Bylaws

1. Name:

The official name of this organization is The Fellowship of Christian Sportsmen (FCS).

II. Statement of Purpose:

FCS is a non-denominational, non-political, non-profit sportsmen’s organization, founded in Austin, Texas in 1988 by a group of Christian sportsmen. FCS is a religious organization that has not applied for tax exempt status because our gross receipts do not exceed $5,000 annually. FCS is a ministry to the hunting and fishing world. We exist to:

  1. Share the joy and experience of hunting, fishing, and shooting with other Christian Sportsmen.
  2. Provide Christian fellowship opportunities for people who like to hunt, fish, and shoot.
  3. Challenge people to establish and maintain a personal relationship with Jesus Christ.
  4. Encourage serving the Lord Jesus.
  5. Encourage fellowship in a local body of Christians.

III. Membership:

A. FCS membership is not required in order to participate in FCS events.

B. FCS membership is available to men and women, 18 years old and older, without regard to race, national origin, age, denominational preference, or political persuasion.

C. FCS members shall consist of those men and women who have expressed a desire to be an FCS member by completing an FCS Membership Application, have paid at least a one-year FCS membership due, and have signed an FCS Release of Liability Waiver. The FCS Membership Application and Release of Liability Waiver only need to be completed once (they do not need to be completed again when a member renews his or her membership).

D. Membership due options, if paying by check or cash, include:

  • One-year membership/membership renewal – $20.00
  • Two-year membership/membership renewal – $35.00 (a 13% discount)
  • Three-year membership/membership renewal – $50.00 (a 17% discount)
  • Five-year membership/membership renewal – $80.00 (a 20% discount)
  • Lifetime membership – $300.00 (equivalent to 15 one-year membership renewals)

Membership due options, if paying online, include:

  • One-year membership/membership renewal – $20.80
  • Two-year membership/membership renewal – $36.18 (a 13% discount)
  • Three-year membership/membership renewal – $51.55 (a 17% discount)
  • Five-year membership/membership renewal – $82.30 (a 20% discount)
  • Lifetime membership – $307.80 (equivalent to 15 one-year membership renewals)

These options include a 2.5% plus 0.30 PayPal fee.

E. New and renewing FCS members do not receive an FCS Gear membership benefit; however, they can purchase FCS Gear at any time.

F. All supporting FCS members have the following benefits:

  • make amendment proposals to the FCS Bylaws, Statement of Faith, Annual Calendar of Events, and/or Annual Fiscal Year Budget;
  • participate in all supporting FCS member discussions and votes;
  • check out (borrow) FCS equipment items, videos, and books; and
  • have their articles, hunting and fishing stories, jokes, link recommendations, members’ profiles, pictures, poems, product and service reviews and recommendations, recipes, safety tips, and useful information for sportsmen submissions posted on the FCS website.

G. All FCS members will have their Bible studies/devotionals, classified ads, praises, and prayer requests submissions posted on the FCS website.

H. A prospective FCS member will receive FCS e-mails at his or her request or the request of an FCS member on the prospective member’s behalf.  Submissions from prospective FCS members (men and women who are not FCS members) will not be posted on the FCS website.

I. Future supporting FCS members (men or women who have not joined FCS or at one time were supporting FCS members but who have not renewed their memberships) become supporting FCS members upon receipt of a membership renewal due. FCS members who are not active in their dues will not receive FCS membership benefits (with the exceptions of receiving FCS e-mails and having their Bible studies/devotionals, classified ads, praises, and prayer requests submissions posted on the FCS website) until they renew their FCS memberships.

J. A directory of members will be maintained by the FCS officers.

K. FCS members may be removed from FCS membership at their own request or as is determined necessary by a unanimous vote of the FCS executive officers (presidents and vice presidents) who cast a vote.

L. Minors cannot become members until they turn 18. Minors must secure parental, guardian, or conservator permission in order to participate in FCS events or purchase FCS Gear.

IV. Officers:

A. Officer positions shall consist of a president and such other positions that are deemed necessary by a majority vote of the supporting FCS members.

B. Officer elections will be held no later than the month before the expiration of the present officer’s terms. Officer elections will be held every two years. An unopposed FCS officer will automatically receive another term. An unopposed supporting FCS member will automatically receive the job he or she applied for. Elections for unopposed FCS officers/supporting FCS members (as determined by Ballot Surveys) will not be held.

C. General Expectations:

  1. All FCS officers are expected to be current in their membership dues.
  2. All FCS officers are expected to set the example for the FCS membership by following the bylaws and through attendance at FCS events.
  3. All FCS officers are expected to participate in officer discussions and votes.

D. FCS President:

  1. Responsible to oversee all of the FCS chapters.
  2. Responsible to attend at least one of each of the other chapters in the Austin area meetings a year.
  3. Responsible to lead all Officer and FCS meetings. Responsible to obtain a substitute leader for Officer or FCS meetings when circumstances beyond his or her control preclude him or her from attending. When circumstances beyond his or her control preclude him or her from attending a meeting, the FCS President is responsible to secure a replacement officer to lead the meeting (in the following order of preference: Vice President, Event Coordinator, Treasurer, Secretary, a Chapter President, or a Chapter Vice President).
  4. Responsible to ensure that the other Chapter President(s) and the FCS officers in his or her own Chapter (if he or she is also a Chapter President) fulfill their job descriptions.
  5. Responsible to fulfill the other Chapter President(s) and the FCS officers in his or her own Chapter (if he or she is also a Chapter President) job descriptions in their absence.
  6. Responsible to ensure that all supporting FCS members are given an opportunity to ponder and discuss amendment proposals to the Bylaws and/or Statement of Faith and all officers are given an opportunity to ponder and discuss the proposed Annual Calendar of Events and Annual Fiscal Year Budget for a minimum of one week before a vote on the proposal is scheduled to be held. Discussions can be held by e-mail, mail, phone, or in person.
  7. Responsible to ensure that votes on bi-annual and called officer elections and on amendment proposals to the Bylaws, Statement of Faith, Annual Calendar of Events, and/or Annual Fiscal Year Budget take place and the results are tabulated and reported to the supporting FCS members within seven days of the vote. (Supporting FCS members can vote on Bylaw and Statement of Faith votes, but the event coordinators vote on the Annual Calendar of Events and the officers vote on the Annual Fiscal Year Budget.) An attempt must be made to obtain votes from all supporting FCS members or FCS officers (as applicable) via e-mail, mail, phone proxy, or in person. All supporting FCS members or FCS officers must be given, at a minimum, one week to respond to all votes (if possible). Any candidate approved by a majority vote or any proposal approved by a two-thirds majority vote of the supporting FCS members or FCS officers (as applicable) who cast a vote shall constitute as an official FCS action. If there is a tie during an officer election a runoff election must be held. The FCS officers can, in situations where it is impossible, due to time constraints, to hold a minimum one week discussion by the supporting FCS members followed by a minimum one week vote of the supporting FCS members, make Executive Decisions (officer only votes). The FCS President must attempt to obtain votes from the FCS officers as soon as possible in order to make an Executive Decision. Any Executive Decision can later be overturned by a two-thirds majority vote of the supporting FCS members who cast a vote (a supporting FCS member would have to propose a full vote on the Executive Decision).

E: Vice President (Events)/Event Coordinator:

  1. Responsible to lead FCS meetings in the absence of the FCS President (as delegated).
  2. Responsible to develop a proposed FCS Annual Calendar of Events, for assigned events, and submit it to the FCS President no later than the first day of November each year.
  3. Responsible to plan and promote assigned events far enough in advance to ensure maximum participation (convey adequate information, make reservations, collect outfitter/guide fees and submit them by the due date, ensure that attendees either have a ride or know how to get to the event, ensure that attendees are paired together for motel rooms, unless they want to be solo).
  4. Responsible to communicate to individuals who have signed up for an assigned event when the event has been cancelled (such as due to a rain outs, cancellation by the outfitter or guide, etc.)  If it is an event that does not require individuals to sign up, will communicate to all three distribution lists.
  5. Responsible to enter assigned events onto the Upcoming Events web page a minimum of one week prior to the day of the event and to update the page as needed.
  6. Responsible to announce and answer questions about upcoming assigned events at FCS meetings.  Responsible to inform the FCS President when circumstances beyond the event coordinator’s control preclude the event coordinator from attending a scheduled FCS meeting so the president will be prepared to discuss the absent event coordinator’s assigned events.
  7. Responsible to lead assigned events or secure an event leader (if the event coordinator will not be able to lead the event).  Can delegate non-website based tasks to the event leader by mutual agreement.
  8. Responsible to enter post event reports for assigned events on the appropriate web page within one week of an event’s conclusion.
  9. Responsible to enter the number of people who attended an assigned event on the Events Statistics page and calculate the new average within one week of an event’s conclusion.
  10. Responsible to enter the number of people who attended an assigned event on the Attendance Summary page and update the total number of attendees for that year within one week of an event’s conclusion.
  11. Responsible to enter first time guest information on the first time guests’ web page after a first time guest attends an assigned event and to update the total number of first time guests for that year.
  12. Responsible to notify the FCS President after updating the website within one week of the update.

F: Vice President (Ministries):

  1. Responsible to lead FCS meetings in the absence of the FCS President (as delegated).
  2. Responsible to lead devotionals or Bible studies at FCS Meetings and Dove Retreats. Responsible to obtain a responsible party (Bible study leader) for FCS Meetings and Dove Retreats that he or she is not able to attend.
  3. Responsible to plan and lead at least an Annual FCS Ministry Project. Responsible to obtain a responsible party (leader) for ministry projects that he or she is not able to attend.
  4. Responsible to contact individuals who have posted a prayer request on the FCS website that have a specific event scheduled (e.g., surgery, medical tests, medical examination) within seven days of the event to determine their status. Will notify the Webmaster of needed changes to the Prayer Requests and Praises Webpage.
  5. Responsible to contact all other individuals who have posted a prayer request on the FCS website on at least a quarterly basis to determine their status. Will notify the Webmaster of needed changes.
  6. Responsible to contact FCS members who have volunteered to be prayer warriors to remind them to pray for an upcoming event (e.g., surgery, medical tests, medical examination) before the event occurs.

G. Chapter President:

  1. Responsible to lead his or her chapter’s Officer and Chapter meetings. Responsible to obtain a substitute leader for officer or chapter meetings when circumstances beyond his or her control preclude him or her from attending.
  2. Responsible to distribute an agenda of his or her chapters Officer meetings to all of his or her chapters officers seven days prior to all of his or her chapters Officer meetings.
  3. Responsible to ensure that FCS literature is distributed to all guests at his or her chapters Chapter meetings.
  4. Responsible to ensure that the other officers in his or her chapter fulfill their job descriptions.

H. Chapter Vice President:

  1. Responsible to lead his or her chapter’s Officer and Chapter meetings in the absence of his or her chapters Chapter President (as delegated).
  2. Responsible to complete assignments as delegated by his or her chapters Chapter President.

I. FCS Treasurer/Chapter Treasurer:

  1. Responsible to lead FCS Officer meetings in the absence of the FCS President, Chapter Presidents, Chapter Vice Presidents and Membership Director (as delegated by the FCS President).
  2. Responsible to lead FCS Meetings (as delegated by the FCS President). Responsible to lead his or her chapter’s Officer and Chapter meetings in the absence of the Chapter President and Chapter Vice President (as delegated by the Chapter President).
  3. Responsible to deposit FCS funds promptly.
  4. Responsible to pay debts promptly.
  5. Responsible to promptly balance the FCS check register on a monthly basis with the bank statement. Responsible to submit a report of this reconciliation to the President.

J. FCS Secretary/Chapter Secretary:

  1. Responsible to lead FCS Officer meetings in the absence of the FCS President, Chapter Presidents, Chapter Vice Presidents, Membership Director and the Treasurer (as delegated by the FCS President).
  2. Responsible to lead FCS Meetings (as delegated by the FCS President). Responsible to lead his or her chapter’s Officer and Chapter meetings in the absence of his or her chapters Chapter President and Chapter Vice President (as delegated).
  3. Responsible to record the minutes of all FCS officer, FCS meetings, and his or her chapters meetings and to write a report on all of the events that he or she attends. Responsible to submit his or her chapters meeting minutes and event reports to the FCS President and his or her chapters President within seven days of the event.
  4. Responsible to print or e-mail sign up sheets for events, Dove Retreat logs, and other documents at the request of the president.
  5. Responsible to distribute an agenda of FCS officer meetings (as supplied by the President) to all FCS officers at least one week prior to all FCS officer meetings.
  6. Responsible to ensure that FCS literature is distributed to all guests at FCS events that he or she attends.
  7. Responsible to ensure that ballot surveys are distributed to all supporting FCS members at least one week prior to Bi-annual and called elections via e-mail and mail or phone proxy (for supporting members who do not have e-mail addresses).

K. Membership Director:

  1. Responsible to lead FCS Officer meetings in the absence of the FCS President, Chapter Presidents, and Chapter Vice Presidents (as delegated by the FCS President).
  2. Responsible to lead FCS Meetings (as delegated by the FCS President). Responsible to lead his or her chapter’s Officer and Chapter meetings in the absence of his or her chapters Chapter President and Chapter Vice President (as delegated).
  3. Responsible to send all new members a “Welcome to FCS” e-mail or letter (for those members who do not have e-mail).
  4. Responsible to be the contact person for general questions about FCS from new members and to answer questions promptly.
  5. Responsible to remind supporting members that their memberships are about to expire and encourage them to renew their memberships.

L. Webmaster:

  1. Responsible to lead FCS Officer and FCS meetings in the absence of FCS President, Chapter Presidents, Chapter Vice Presidents, Membership Director, Treasurer and Secretary as delegated by the FCS President).
  2. Responsible to complete website assignments from the President within seven days of receipt.
  3. Responsible to notify the FCS President when website assignments have been completed.

M. FCS Chaplain/Chapter Chaplain:

  1. Responsible to preach, lead devotionals or Bible studies, etc. at FCS events and meetings as requested by the FCS President (for FCS functions) or Chapter President (for Chapter functions).
  2. Responsible to lead FCS Officer, FCS meetings and his or her chapter’s Officer and Chapter meetings in the absence of FCS President, Chapter Presidents, Chapter Vice Presidents, Membership Director, Treasurer and Secretary as delegated by the FCS President).

N: Prayer Coordinator:

  1. Responsible to lead FCS Officer and FCS meetings in the absence of FCS President, Chapter Presidents, Chapter Vice Presidents, Membership Director, Treasurer and Secretary as delegated by the FCS President).
  2. Responsible to contact individuals who have posted a prayer request on the FCS website that have a specific event scheduled (e.g., surgery, medical tests, medical examination) within seven days of the event to determine their status. Will notify the Webmaster of needed changes to the Prayer Requests and Praises Webpage.
  3. Responsible to contact all other individuals who have posted a prayer request on the FCS website on at least a quarterly basis to determine their status. Will notify the Webmaster of needed changes.
  4. Responsible to contact FCS members who have volunteered to be prayer warriors to remind them to pray for an upcoming event (e.g., surgery, medical tests, medical examination) before the event occurs.

O. Assistant to the FCS President:

  1. Responsible to contact members and guests who have placed advertisements on the Classified Ads page on at least a quarterly basis to determine their status. Will notify the Webmaster of needed changes within seven days of learning of a needed change.
  2. Responsible to conduct polls as requested by the FCS President within three days of the request.
  3. Responsible to tabulate polls that he conducts and report the results to the FCS President within seven days of the termination of the poll.
  4. Responsible to complete other assignments as delegated by the FCS President.O. The FCS officers shall maintain an Annual Fiscal Year Budget (beginning each September the 1st). The proposed Annual Fiscal Year Budget must be approved by a two-thirds majority vote of the FCS officers who cast a vote prior to implementation. Any proposed unplanned purchase(s) of $50.00 or more must be approved by a two-thirds majority vote of the FCS officers who cast a vote prior to the purchase(s).

V. Chapters:

A. A minimum of two supporting FCS members are needed to start a chapter. These two supporting FCS members must serve as officers for their local chapter (one as Chapter President and one as Chapter Vice President). Additional approved Chapter officer positions include Chapter Secretary and Chapter Chaplin. All Chapter officer must also be supporting FCS members.

B. Each chapter will be governed by the FCS Bylaws and Statement of Faith. Chapters may organize their own meetings and events.

C. Officers can vote in chapter officer elections for their chapter only.

VI. Events:

A. In order for an FCS event to happen, an FCS member(s) must commit to leading it.

B. Leading includes trip planning, communicating to members and guests who have committed to go on the trip and ccing the Club president in all e-mails, as well as ensuring the particulars of the trip occur (such as collecting and mailing in deposits, travel arrangements, meeting the guide, arranging for specific groups to hunt or fish together, ensuring as much equity as possible in fish and game harvest opportunities, collecting tips from the group, ensuring the vehicle owners, boat owners, and the person who bought the food are reimbursed, etc.).

C. Communication includes, but is not limited to, communicating what the participants can expect for the event (what can be harvested, costs, recommended tip, lodging, food, beginning and end dates and times, rotating of boats, blinds, hunting areas, what they must bring and should bring, who will drive, who will ride together, who will bring a boat, who will hunt or fish together, the meeting place and time, any special rules, etc.) and answering questions within 48 hours of receipt.

D. The FCS and Chapter presidents and vice presidents/event coordinators shall maintain an Annual FCS Calendar of Events.

VII. Amendment proposals to the Bylaws, Statement of Faith, Annual Calendar of Events, and/or Annual Fiscal Year Budget and Proposals to Remove Members from FCS Membership:

A. Supporting members (only) can make amendment proposals to the Bylaws, Statement of Faith, Annual Calendar of Events, and/or Annual Fiscal Year Budget and/or proposals to remove FCS members from FCS membership.  Amendment proposals to the Bylaws, Statement of Faith, Annual Calendar of Events, and/or Annual Fiscal Year Budget and/or proposals to remove members from FCS membership must be made to the FCS President and can be in written (preferably) or oral form.

B. Amendment proposals to the Bylaws, Statement of Faith, Annual Calendar of Events, and/or Annual Fiscal Year Budget and to remove members from FCS membership do not require a “second” in order to be considered.

C. The FCS president will present amendment proposals from supporting members pertaining to the Bylaws and/or Statement of Faith to the supporting FCS members for a minimum one week discussion and a minimum one week vote.

D. The FCS president will present amendment proposals from supporting members who are non-event coordinators pertaining to the Annual Calendar of Events to the FCS vice president(s) and event coordinators or Chapter president and vice president(s) (as applicable) for a minimum one week discussion and a minimum one week vote.

E. The FCS president will present amendment proposals from supporting members who are non-officers to the Annual Fiscal Year Budget to the FCS officers for a minimum one week discussion and a minimum one week vote.

F. Any proposal on an amendment to the Bylaws and/or Statement of Faith approved by a two-thirds majority vote of the supporting FCS members who cast a vote and any proposal on an amendment to the Annual Calendar of Events and Annual Fiscal Year Budget by a two-thirds majority vote of the officers who are eligible to vote shall constitute as an official FCS action.

G. The FCS president will present proposals to remove members from FCS membership to the FCS executive officers for discussion and a vote. The member who has been proposed to be removed will have the right to offer testimony on his or her own behalf. If an executive officer has been proposed to be removed he or she will have the right to offer testimony on his or her own behalf but will be excluded form executive officer discussions and votes pertaining to his or her proposed removal. A unanimous vote of the FCS executive officers who cast a vote is required to remove a member from FCS membership.

VIII. Release of Liability Waiver:

A. All members and guests must sign a life time FCS Release of Liability Waiver prior to participation in FCS events that involve the use of: landowners’ land and bodies of water, outfitters, guides, guns, bows, knives, other weapons, and vehicles used in hunting, shooting, and classes that involve the use of weapons (concealed handgun license, shooting, etc.); landowners’ land and bodies of water, outfitters, guides, vehicles, boats, bows, and knives used in fishing, canoeing, and kayaking; vehicles used in car racing; vehicles and trailers used in camping; and any other FCS events that involve potential hazards.

B. It is at the sole discretion of the FCS president as to whether an event requires participants to sign a life time FCS Release of Liability Waiver prior to participation in the event.

C. The FCS president shall maintain a binder of completed FCS Release of Liability Waivers.

D. A member or guest who refuses to sign an FCS Release of Liability Waiver will not be allowed to participate in FCS events that involve potential hazards until he or she does so.

E. A minor’s parent, guardian, or conservator must sign an FCS Release of Liability Waiver prior to the minor’s participation in FCS events that involve the use of: landowners’ land and bodies of water, outfitters, guides, guns, bows, knives, other weapons, and vehicles used in hunting, shooting, and classes that involve the use of weapons (concealed handgun license, shooting, etc.); landowners’ land and bodies of water, outfitters, guides, vehicles, boats, bows, and knives used in fishing, canoeing, and kayaking; vehicles used in car racing; vehicles and trailers used in camping; and any other FCS events that involve potential hazards.

IX. Conduct:

Fellowship

A. Members agree to uphold the traditions of FCS that were established when its name was The Burp & Poot (B & P) Club. These include:

  1. To burp and poot at every opportunity at FCS functions (with the exception of the events that include ladies).
  2. To never say excuse me when engaging in the above at FCS events.
  3. To play Killer UNO.
  4. To eat chili.
  5. To treat Charlie Batts with respect.
  6. To drink IBC root beer.
  7. To sing the “Lumberjack Song” loudly when rising at FCS overnight events.
  8. To “let their hair down” and have fun.

Christian walk

A. Members agree to:

  1. To bear other members burdens.
  2. To pray for needs within our membership body.
  3. To never hunt or fish on special occasions (anniversary, wife’s or children’s birthdays, etc.).
  4. To refrain from consuming alcohol, taking illegal drugs, and using profanity while on FCS events (the use of tobacco products is also strongly discouraged).
  5. Couples who are not married must sleep in separate quarters on overnight events.
  6. To obey all laws of the United States of America while on FCS events (this includes while traveling to and from events).

Safety and Shooting Rules

Members agree to:

  1. To obey the rules of safe weapon/rod handling.
  2. To drive vehicles and four wheelers at leases and operate boats in a safe manner.
  3. To acquire marksmanship skills that will assure clean kills.

Hunting and Fishing Rules

Members agree to:

  1. To always respect the property of the landowner (e.g., closing gates that they open).
  2. To always learn the rules of the host or landowner and follow them (e.g., staying put until the agreed upon time).
  3. To always carry their fair share of the load. (e.g., paying a fair share of gas money and other expenses and doing a fair share of chores).
  4. To always be aware of where the muzzles of their guns are pointing.
  5. To always keep the safeties of their guns on except when they are actively shooting at game (dove, hogs, etc.) or clay, paper, etc. targets.
  6. To always hunt with any guests and minors that they bring.
  7. To always let the hunters around them know their position, especially when walking up on hunters who have their backs to them.
  8. To always control their dogs in the field.
  9. To always pick up their trash and any other trash that they find in the field (this includes empty shotgun shells).
  10. To always take dove, duck, etc. waste away with them, if required by the landowner.
  11. To always obey all hunting and fishing regulations (examples of frequently violated laws include: buying your child a hunting and/or fishing license for the purpose of taking more game or fish for yourself and saying that your child bagged them, taking game or fish over the limit and giving the excess to others, taking game or fish over the limit and eating the excess and shooting across county roads).
  12. To never use methods not authorized by game laws in the taking of a game bird, animal or fish.
  13. To never shoot at unidentified furry or flying objects (UFO’s).
  14. To never kill or shoot at birds, animals, of fish that you do not intend to eat or are not doing so to assist in wildlife depredation (e.g., shooting at sparrows and dragonflies).
  15. To never shoot game that the landowner, outfitter or guide has disallowed from being hunted (check the hunt details or ask the landowner, outfitter or guide if unsure).
  16. To never take an unsafe shot (e.g., taking shots when they do not know what is beyond their targets and taking low shots when other hunters are within the ranges of their guns and are within their line of fire).
  17. To never take a shot that could potentially destroy someone else’s property (e.g., shoot dove off power lines).
  18. To never shoot at game outside of the effective ranges of their guns.

Camping Rules

Members agree to:

  1. To always camp in the designated area only (if camping is allowed).
  2. To always keep guns in camp unloaded.
  3. To always pick up their trash and any other trash that they see in the campground.
  4. To always control their dogs at camp.

Last updated 10/8/16.